Corporate secretarial
Efficient – Thorough – Reliable
Services
General description of the service
This service is delivered by our professional partners, assisting clients in executing and managing administrative and legal activities, ensuring full compliance with Vietnamese legal regulations. The outsourced company secretarial services include:
- Managing company records and documents, ensuring accurate and complete information storage.
- Handling legal procedures related to company registration, amendments, and other legal requirements.
- Drafting and archiving meeting minutes, contracts, and other legal documents.
- Providing notices for meetings and supporting the organization of board of directors’ meetings.
- Managing and using the company seal in accordance with legal regulations.
- Monitoring and ensuring that administrative tasks are completed on time, in line with legal requirements.
- Providing detailed guidance on administrative and legal processes to help businesses easily fulfill their obligations.
Service deliverables include: Meeting minutes, legal reports, contract documents, registration and amendment records, along with detailed guidelines on administrative and legal procedures.
Our objective is to help businesses maintain accuracy and timeliness in administrative and legal tasks, minimize legal risks, and enable them to focus on core business activities and enhance governance efficiency.
We are committed to providing services consistent with Crowe Vietnam’s established and evolving brand personality.
Context for utilizing our services
- Newly Established or Expanding Businesses in Vietnam: Require full compliance with Vietnamese legal regulations, from company registration and information changes to other administrative procedures.
- FDI Enterprises and Joint Ventures: Must comply with Vietnamese laws and ensure transparency in transactions and governance activities. The service supports legal procedures related to company registration, amendments, and proper records management as required by Vietnamese law.
- Businesses Seeking to Optimize Administrative Processes: Need to reduce administrative workload to focus on core business objectives. This service helps businesses organize and manage administrative tasks efficiently, including filing records, preparing meetings, and managing company documents, enabling smooth and timely operations.
Service delivery process and timeline
Service process
- Review the company’s current operating status.
- Identify legal compliance requirements and administrative procedures.
- Assess the documents and records required to ensure legal compliance.
- Draft meeting minutes, contracts and other relevant documents.
- Prepare application dossiers for company registration and changes to company information.
- Ensure that all documents are complete and legally compliant.
- Complete procedures for registration and changes to company information.
- Prepare and submit required application dossiers where necessary.
- Ensure that all procedures are completed within the required timelines and in accordance with applicable regulations.
- Maintain all important corporate documents in an organised and systematic manner.
- Ensure that records are readily available for inspection and review at any time.
- Accurately manage meeting minutes, contracts and legal documents.
- Provide meeting notices to directors and employees.
- Prepare the necessary documents and materials for meetings.
- Ensure that information is communicated fully and in a timely manner.
- Remind and monitor the company to ensure that required actions are completed on time.
- Ensure that all administrative and legal procedures are completed in accordance with applicable regulations.
- Minimise legal risks and help ensure that the enterprise fully complies with applicable legal requirements.
Timeline for Service Delivery
Our company secretarial services are provided continuously based on the client’s needs; therefore, the execution timeline is not fixed but flexibly adjusted according to each phase and specific requirement.
We are always ready to support businesses throughout their operational journey from establishment to any subsequent changes including maintaining records, filings, organizing meetings, and completing administrative procedures.
In urgent cases or major changes, we apply special measures, mobilize additional resources, and flexibly adjust the process to ensure the service is delivered efficiently and on time.
Quotation process and service fees
To prepare and send you a tailored quotation, we kindly request that you provide relevant information via our form and/or through an in-depth discussion. Based on the information collected, we will analyze your needs and specific requirements in order to:
- Assess the feasibility of service delivery: Determine whether we can provide the requested service appropriately and at a guaranteed quality level.
- Advise on optimal solutions: Recommend alternative solutions (if any) to help optimize efficiency and cost-effectiveness for your organization.
If we are able to support you, we will propose a reasonable fee based on:
- An estimated workload of the engagement;
- The level of professional expertise required from our team.
Estimated response time: The quotation process will be completed within 12 to 24 hours upon receiving your request.
Frequently asked questions
1. Is company secretarial service mandatory for businesses?
While it is not mandatory for all businesses, using company secretarial services helps ensure legal compliance and enhances management efficiency.
2. What are the benefits of using company secretarial services?
The benefits include:
- Ensuring legal compliance: Helping businesses fully comply with legal regulations and avoid violation risks.
- Saving time and resources: Allowing businesses to focus on core activities and reduce administrative burdens.
- Effective record management: Organizing and managing documents systematically, making them readily available for inspection and review.
- Professional meeting organization: Supporting meeting notifications, organization, and preparation of necessary materials.
- Enhancing credibility: Increasing professionalism and building trust with partners, clients, and investors.
3. Do you provide support for tax reporting preparation?
Corporate Secretarial Services primarily focus on administrative and legal matters. However, we can coordinate with other functions within the firm to help ensure that tax filings are prepared accurately and submitted on time. In addition, Crowe Vietnam also provides tax services to help enterprises ensure compliance and optimise financial efficiency.
4. Are company secretarial services confidential?
We are fully committed to ensuring the absolute confidentiality of all client information and documents.
Brand commitment
Crowe Vietnam is committed to building and delivering on its brand personality, with the goal of fostering trust and providing an exceptional experience throughout our journey with clients and partners.
High professional quality at a reasonable cost
Crowe Vietnam is committed to delivering high quality solutions and services at reasonable costs, ensuring an exceptional client experience. We consistently strive for differentiation and continuously enhance the professional capabilities of our team to best meet the evolving needs of our clients.
A portrait of our clients & business partners
We aspire to collaborate with clients and partners who are committed to:
Insights
News
Overview of Crowe Vietnam
Top 9
International brand in Audit, Accounting, Tax, and Business Advisory
Top 9
Audit service provider for FDI enterprises in Vietnam
Top 15
Audit and Advisory service providers in Vietnam
18+
Years of operation (since 2008)
200+
Personnel (350+ including personnel of Crowe’s business associates in Vietnam)
4
Offices
1000+
Clients (1500+ including clients of Crowe’s business associates in Vietnam)
Crowe Vietnam Introduction Video
Why choose us for this service?
Choosing the right service partner is a key factor in ensuring both effectiveness and peace of mind. Here’s why Crowe Vietnam is the trusted choice for you.
International Brand
Crowe Vietnam is a full member of Crowe Global, a top 10 global network of audit, accounting, tax and advisory firms operating in 150 countries. Our international brand enables us to deliver high-quality outsourcing services.
Assured Expertise
With a team of experienced professionals holding internationally and locally recognised qualifications such as ACCA, CPA, CTA, ICAEW,... Crowe Vietnam is committed to delivering outsourcing services of outstanding professional quality.
Professional Services
Our clients regularly receive useful newsletters and publications, participate in professional seminars with experienced specialists, and access a range of modern, practical support tools developed and continuously enhanced by Crowe Vietnam.
Strict Confidentiality
Crowe Vietnam places the highest priority on confidentiality and compliance, applying rigorous control measures to protect client information and prevent data security risks, thereby ensuring maximum transparency and security.
Global Support
Through the Crowe Global network, we are always ready to help our outsourcing service clients access international professionals & seconded personnel, providing comprehensive support to address complex issues in global business environment.
Reasonable Fees
Crowe Vietnam delivers high-quality outsourcing solutions at reasonable fees, helping clients optimise costs. By continuously improving operational efficiency, we help clients achieve maximum value within an appropriate budget.
Senior Personnel
Nam Nguyen
Chairman & Managing PartnerFCCA, FCPA, CA (SGP), CTA
Lam Vu
General Director & Audit DirectorCPA VN, CPA AU, CTA, MA
Linh Nguyen
Partner, Tax & AdvisoryCPA VN, CPA Aust., CTA
Phat Tran
Partner, Audit & AssuranceFCCA, CIA, CPA VN, CTA