An accounting & finance department normally includes the following positions: Chief Accountant, General Accountant, and functional accountants.
1. Chief Accountant
Management work:
- Take the highest responsibility for all aspects of the accounting & finance department, especially the trueness and fairness of the accounting data provided for the authorized users.
- Set up the personnel structure, recruit and allocate tasks to each position, supervise and monitor their performance.
- Report the financial situation and business results of the company to the board of directors; receive, disseminate and promptly implement the directives of the board of directors of the company.
- Coordinate with other departments when and where required.
Finance works:
For small enterprises, chief accountant can concurrently do the financial works as described below. For large enterprises, financial works will be in charged by the Chief Financial Officer - see more description at the FAQ - A10.
- Responsible for mobilizing funds and allocating funds for the company's activities. Evaluate the efficiency of the company's use of funds and propose proper measures for enhancement.
- Manage cash flows, relationships with banks, credit institutions and other financial institutions to ensure the company always in a good liquidity status.
- Analyze and financially evaluate the company’s financial investments and business results and implement proper solutions to improve the financial performance.
Accounting works:
- Set up, maintain and continuously enhance policies, procedures, processes, templates regarding accounting works to ensure that accounting information is promptly, accurately, truly and fairly provided for the related parties.
- Review the works and reports submitted by accounting staff to make sure no material mistakes
- Provide technical guidance and supports for accounting staff when and where necessary
- Lead and direct the annual counting and reconciliation of assets and liabilities.
- Review and control accounting documents to ensure their completeness and eligibility
- Review all contracts before signing to identify any potential risks to the company
2. General Accountant:
- Check and compile accounting reports submitted by branches / units.
- Supervise and review the daily works performed by functional accountants
- Provide technical guidance for functional accountants when and where required.
- Provide accounting data for the Chief Accountant and the Board of Directors upon requests.
- Perform other duties as assigned by the Chief Accountant.
3. The accountant-in-charge of detailed sections:
- Process the accounting works of the detailed sections such as: sales, AR, AP, settlement, payroll, inventories, costing, fixed assets, taxes,...
- Perform other works under the assignment of the chief accountant.