Accounting Services for Companies
We will help you deal with complex accounting procedures, reporting and tax inspections.
Accounting at Crowe - operate in compliance with Polish regulations
Accounting outsourcing at Crowe provides comprehensive support for your company - from full accounting and VAT/CIT settlements to management and group reporting (IFRS). We ensure security, compliance with Polish regulations and reporting tailored to head office requirements (using Group formats and in English).
- Do you need accounting compliant with regulations in force in Poland and reporting to the Group (IFRS), but do not want to expand your local team?
- Do you want to shorten and streamline the month‑end close and meet reporting deadlines for the head office?
- Do you have difficulties with ongoing monitoring of changes in tax regulations and are concerned about the consequences of possible settlement errors?
- Are you entering the Polish market and need a partner who will handle accounting, settle VAT/CIT and support contacts with authorities (also in English)?
- Do you need support in the implementation and operation of the National e‑Invoicing System (KSeF)?
Regardless of whether you run a limited liability company, a branch of a foreign company or conduct business in Poland in another form, we will tailor the scope of accounting services to your business model, document volume, level of complexity and Group reporting requirements.
Accounting services at Crowe provide a guarantee of compliance and security. Check our accounting outsourcing offer and eliminate problems related to recruitment, training and maintaining an in‑house accounting department.
We also offer full or partial outsourcing, depending on whether you want to transfer all processes or strengthen your internal accounting department
We will help you choose the scope of service tailored to your needs:
We take responsibility for all accounting processes in your company (accounting books, VAT/CIT settlements, month‑end closing, reports in line with agreed arrangements).
Let’s talk about accounting in your company.
You entrust us with selected accounting processes (e.g. supervision of your team as Chief Accountant, VAT settlements, CIT settlements, group reporting, month‑end close support, preparation of financial statements in accordance with Polish requirements, audit support), while we support the work of your internal accounting department.
Accounting outsourcing - how do we support your business?
What will you gain with our services?
Our accounting services go beyond bookkeeping - they include daily support in managing your company’s finances. We help you optimise accounting processes while ensuring compliance and minimising tax risk.
Ongoing accounting services
We provide monthly accounting services, including: maintaining accounting books, fixed asset and settlement registers, VAT/CIT settlements, and timely declarations and reports. We operate in accordance with Polish regulations and tailor reporting to Group requirements.
You receive:
- timely month‑end closing
- a complete set of declarations and reports
- orderly data for audits and inspections
Management information
We deliver detailed reports and analyses enabling management to assess the financial and operational condition of your business. Based on reports prepared by us – such as sales profitability, liquidity or cost efficiency analyses – you can make informed decisions regarding further business development. Our reports help monitor key financial indicators, enabling faster identification and resolution of potential issues.
Tax compliance
We provide full support in complying with Polish tax regulations. We ensure correct calculation and settlement of VAT and CIT and monitor legislative changes. In the event of tax audits, we offer comprehensive support, assisting with documentation preparation and communication with tax authorities.
Maintaining registers
We comprehensively maintain required tax registers, such as sales and purchase registers. We ensure all transactions are properly recorded and registers are maintained in accordance with applicable regulations. This ensures compliance and readiness for audits and inspections.
Reports and analyses for institutions
As part of ongoing accounting services, we prepare required reports and analyses for external institutions such as the Tax Office (US), Statistics Poland (GUS) and the National Bank of Poland (NBP). Additionally, we can prepare required reports for your bank, insurer or leasing company.
Communication with your company’s head office
We ensure efficient communication with your company’s head office, enabling fast and smooth delivery of required analytical data. Our team communicates in English, allowing us to respond directly without involving your time. We also prepare reports and documents in English, which is essential for companies operating internationally.
Complementary services
Within Crowe, we have a tax advisory department that continuously supports our accounting clients. We also provide legal advisory, payroll services, consulting services, ESG advisory and Data Protection Officer services.
Accounting services - scope of our services
Full accounting for companies
- Maintaining accounting books in accordance with Polish regulations
- Reporting compliant with international standards
- VAT settlements (JPK VAT, EU VAT)
- Calculation of CIT liabilities and preparation of tax returns
- Management reporting and financial statements, including consolidated reporting
- Support during audits and tax inspections
- Preparing reports for GUS and NBP
- Issuing invoices (optional)
Accounting services for foreign companies
- Support in entering the Polish market: registration in Poland, local obligations
- VAT and CIT settlements
- Tax representation
- Reporting to the head office (in English) and reporting packages
- Coordination with the Group and the auditor (including communication in English)
See also: VAT registration in Poland
Additional services
- Tax advisory
- Payroll services
- Optimization of accounting processes
- Preparation of accounting policies
- Support with implementation of accounting systems
- Receivables monitoring
KSeF (National e‑Invoicing System) support
In 2026, the use of the National e‑Invoicing System (KSeF) will become mandatory for most businesses in Poland. The system introduces a new standard for issuing and receiving structured invoices in XML format, submitted directly to the Ministry of Finance’s central platform.
As part of Crowe’s accounting services, we support clients in adapting financial and accounting processes to new requirements and in day‑to‑day handling of e‑invoices within KSeF.
Through the Crowe Platform, we provide an integrated invoice and accounting document workflow, including:
- integration with KSeF and automatic receipt of invoices
- clear visualisation of XML invoices in user‑friendly HTML format
- electronic circulation and approval of purchase invoices
- allocation of costs to cost centres, projects or other controlling dimensions
- automated document workflows reducing errors and accelerating posting
Such a solution enables companies not only to fulfil the new obligations related to e‑invoicing in Poland, but also to streamline control over document workflows and increase the efficiency of financial processes.
More information about KSeF and our support can be found here:
Accounting services for foreign companies in Poland
We specialise in providing accounting services to foreign companies operating in Poland, in particular:
- limited liability companies
- joint‑stock companies
- limited partnerships
- branches
- representative offices
We support organisations reporting to foreign head offices, ensuring compliance with Polish accounting and tax regulations (VAT, CIT, JPK) while aligning reporting with Group requirements (e.g. IFRS).
We understand the specifics of the work of CFOs and controlling teams in an international environment; therefore, we provide:
- financial reporting in Polish and English,
- support in preparing consolidated reports and performing group reconciliations,
- communication with the head office without involving local management,
- well‑structured month‑end closing and internal control processes,
- support in entering the Polish market (registrations, configuration of accounting processes, communication with authorities).
We primarily operate in an online accounting model, enabling us to serve foreign companies regardless of the location of their headquarters. We ensure a secure document workflow and continuous access to financial data, which facilitates day‑to‑day management and informed decision‑making.
Group reporting - data consistency and timely reporting
For companies with foreign capital, group reporting is a key element of cooperation with the head office. In addition to compliance with Polish regulations, data must be prepared in Group‑required formats, often under IFRS, and delivered according to strict month‑end schedules.
This involves:
- data reconciliations within the Group
- presentation of local data in line with Group reporting
- preparation of consolidation packages
- explanation of differences between local GAAP and IFRS
- timely delivery of financial data
- consistency between accounting, controlling and management reporting
As part of accounting outsourcing, we support clients in structuring the group reporting process – from chart of accounts configuration and data mapping to cyclical reporting in English.
Does your company in Poland report to a foreign group?
Let’s talk about a cooperation model tailored to your structure.
Are you looking for accounting services in other markets?
We are part of the international Crowe network, operating in 150 countries around the world, thanks to which we can provide you with professional accounting support regardless of the location of your business. We offer accounting services in accordance with local tax and accounting regulations, helping you to run your business smoothly on foreign markets. Regardless of whether you are planning expansion, opening new branches or need advice on compliance with international regulations - we are ready to support you at every stage.
Accounting services - how do we work with clients?
Each of our clients is looked after by a dedicated team, whose experience is tailored to the specifics of the activity, sector and needs of the given company. Our specialists monitor changes in regulations, ensure timely settlements and provide ongoing support at every stage of cooperation.
Needs analysis
We start with a thorough analysis of your company and its accounting specifics. We learn about the detailed requirements related to financial settlements, reports and tax obligations. On this basis, we develop an offer tailored to your needs.
Signing the contract
We prepare a contract that specifies in detail the scope of our accounting services, the cooperation schedule and the method of reporting. Before signing the contract, we conduct the KYC and AML procedure. We make sure that the contract complies with applicable legal regulations and meets the specifics and needs of your company.
Service implementation
We start with data migration. We transfer your accounting documents to our systems and configure processes. We introduce standard accounting procedures that ensure smooth service, compliance with regulations and efficiency of operations.
Current accounting
Monthly services
On a daily basis, we provide a full range of accounting services: bookkeeping, tax settlements, preparation of declarations and reports. We monitor deadlines and ensure ongoing adjustment to changing tax and financial regulations. We provide accounting reports, tailored to your needs and providing the required detail. We also help to develop report formats for management. Each client is assigned a dedicated accountant who is responsible for the day-to-day collaboration.
Year-end services
Our support includes preparing financial statements, annual CIT calculations and preparing CIT8 declarations.
On-demand services
Depending on your company's needs, we can, for example, support auditors during the audit of your company, prepare Intrastat reports or reports for banks, insurers and leasing companies. We also help with the implementation and configuration of accounting systems.
Accounting services in Poland - what companies benefit from our services?
Our experts have extensive experience in cooperation with companies from Poland, international corporations and entities entering the Polish market.
Most often, we work for companies with foreign equity participation, branches of foreign companies in Poland and start-ups that are commencing their operations on the Polish market. We also work for medium-sized enterprises and support the accounting departments of large companies.
Crowe accounting outsourcing in Poland is most frequently chosen by:
- Foreign companies entering the Polish market
- Branches and representative offices of foreign companies in Poland
- Start-ups
- Medium-sized companies
- International corporations
See also: Accounting for IT companies in Poland
Why is it worth entrusting us with your accounting services?
We are a stable partner
We have been operating on the market for over 35 years, supporting both Polish and international companies. Our team of experts has extensive competences in the field of full accounting, management accounting and financial reporting. Thanks to the scalability of our services, clients can develop and grow with us. Many companies work with us on a long-term basis (even over 25 years!).
We guarantee compliance with regulations
We guarantee that all accounting processes are carried out in accordance with current legal regulations in Poland. If necessary, reporting meets international IFRS/IAS requirements. With our support, you will gain peace and security of your finances.
We care about process security
We have ISO 27001 and ISO 9001:2015 certificates, which guarantee that we operate in accordance with the highest quality and safety standards. Unlike smaller accounting offices, we will allow you to effectively eliminate risks. The sum guaranteed by our third party liability insurance is PLN 10 million.
We use modern financial and accounting systems
We provide our accounting services based on the IFS Cloud system implemented in our company, as well as the financial and accounting system used by the client to maintain books in accordance with Polish regulations, e.g. SAP, Exact, Microsoft Dynamics 365 , NetSuite, SAP HANA, CDN XL, Navision.
In addition to the basic financial and accounting functions tailored to the needs of our clients, ERP IFS Cloud provides:
- scalability adapted to the size of the company
- availability in numerous language versions and support for companies in many countries
- integration with external logistics systems, document processing and other applications
- integration with the banking system and ensuring two-way electronic data transfer
- 24/7 secure remote access to data
- comprehensive service in the preparation of management reports
Process automation
In our accounting processes, we use automation, which allows us to eliminate human errors and reduce the level of risk. This has a measurable impact on improving quality and efficiency. In this way, our clients save time and reduce operating costs.
Full accounting in Poland - for whom is it mandatory?
Full accounting is the most advanced accounting system that requires detailed recording of all financial transactions of a company. This method is used primarily by larger entities and those subject to specific legal requirements.
The obligation to maintain full accounting in Poland applies to entities such as:
Commercial law companies - regardless of the amount of revenue:
- limited liability company (sp. z o.o.)
- joint stock company (S.A.)
- limited joint-stock company
Entities with revenues above EUR 2.5 million
Full accounting also applies to sole proprietorships (JDG) and civil, general and professional partnerships, if their net revenues for the previous financial year exceeded EUR 2.5 million converted into PLN (at the average NBP exchange rate on 1 January of a given year).
Branches and representative offices of foreign companies in Poland
Full accounting is mandatory for branches and representative offices of foreign companies operating in Poland, regardless of the amount of their revenue, in order to ensure compliance with Polish tax and balance sheet law.
Non-governmental organisations (NGOs) and foundations
Full accounting is required for foundations and associations conducting business activities or receiving certain grants and public funds.
Other entities
In some cases, the law imposes the obligation of full accounting on other enterprises, e.g. those that receive grants or subsidies from the state budget for the implementation of commissioned tasks.
If you are not subject to mandatory full accounting, you can opt for it voluntarily. This is justified, among other things, when you have a complex cost structure, are involved in tenders or cooperate with larger companies that require detailed financial statements.
Not sure if your company is subject to full accounting or if you need professional accounting services?
See also: Accounting obligations in Poland
1. What is accounting outsourcing?
Accounting outsourcing is the commissioning of accounting to an external company. Thanks to this, companies can avoid having to maintain an internal accounting department and constantly monitor changes in regulations. They also gain a guarantee of continuity of accounting process service, without worrying about employee sick leave or vacations.
In addition, external accounting service providers offer access to experts with extensive knowledge and experience in various industries, which allows for better tailoring services to the specific needs of the company. Another important element is the fact that the responsibility for the correctness of tax and accounting settlements rests with the external company, which provides additional certainty and reduces the risk of errors or violations of regulations.
Accounting outsourcing can take various forms:
- full outsourcing - includes comprehensive accounting services, including bookkeeping, tax settlements, preparation of financial reports and other tasks related to the financial management of the company.
- partial outsourcing - your company can outsource only some of the accounting activities, such as VAT settlement, preparation of tax returns, preparation of monthly reports for the management board or group, review of accounts, preparation of declarations or preparation of annual accounts.
2. How much does accounting service cost?
The cost of accounting services depends on several factors, such as the scope of services, the legal form of the company, the number of documents to be recorded or additional requirements (e.g. reporting). To get a quote for your company, contact us:
Price the service
3. What are the benefits of accounting outsourcing in Poland?
Accounting outsourcing is not only about the convenience, but also about the certainty that all financial and tax processes are conducted in accordance with applicable regulations. Thanks to this, entrepreneurs can avoid the risk of accounting errors and consequences resulting from irregularities in settlements. Additionally, outsourcing allows for precise budget planning - it eliminates unexpected expenses related to maintaining an internal accounting department. What is more, cooperation with experts gives access to current knowledge in the field of accounting and taxes, which allows for the optimization of the company's finances and adaptation to dynamically changing legal regulations.
4. Can I outsource only part of my accounting?
Yes, outsourcing can include both full accounting services and selected processes, e.g. supervision and support of the internal team, tax settlements or financial reporting. Check out our partial accounting outsourcing services.
5. Which companies most often choose accounting outsourcing?
Most often, these are small and medium-sized companies, startups, and foreign entities operating in Poland, which have difficulty navigating the complex Polish regulations. Outsourcing is also used by large companies that prefer to focus on key aspects of their operations.
6. Is the accounting office liable for accounting errors?
Professional accounting firms are required to have civil liability insurance (OC), which protects clients against accounting errors. This insurance covers the costs associated with correcting the consequences of errors in settlements, such as interest for late tax payments. Although tax liability always rests with the entrepreneur, office liability insurance provides additional protection and support in the event of errors.
However, it is worth paying attention to the amount of this insurance. Small accounting offices often offer a lower amount of insurance, which may limit protection in the event of more serious errors. Therefore, it is worth cooperating with a professional office that offers appropriate protection.
7. What does the accounting office liability insurance cover?
Accounting office liability insurance (OC) covers:
- Covering costs related to accounting errors
- Covering interest costs for overdue tax payments
- Liability for errors in tax settlements, including VAT, PIT, CIT
- The costs of correcting errors, such as corrections to tax returns
- Protection against customer claims resulting from accounting errors
8. What documents do I need to provide to the accounting office?
Depending on the scope of services, these may include:
- Sales and purchase invoices
- Bank statements
- Payrolls
- Settlement of employees' business expenses
- Other documents that require recording in the accounting records
9. What does cooperation with an accounting office look like?
Most often, cooperation takes place remotely; we meet with clients periodically to discuss their needs and planned activities.
Documents are sent online. The accounting office handles their accounting, tax settlements and contacts with offices. Our team works directly with people responsible for finances at the group level, e.g. in the foreign headquarters.
10. How to choose a good accounting office?
When choosing an accounting firm, it is not worth considering price alone. Accounting firms that offer rates lower than market rates may not have the appropriate staff and technological resources, which increases the risk of errors and delays. Additionally, a low amount of third party liability insurance or insufficient knowledge of the regulations may expose your company to serious consequences.
When choosing an accounting partner, it is worth paying attention to:
- Customer experience and opinions
- Scope of services offered
- Safety or quality certificates (e.g. ISO)
- Third party liability insurance amount
- Modern solutions (e.g. access to online systems)
- Price transparency and flexibility of cooperation
- Communication in English if it is important to your organization
Comparison: Accounting outsourcing vs. in-house accounting
Choosing between outsourcing accounting and maintaining an in-house accounting department is an important decision for any company. Outsourcing provides flexibility, access to experts and modern solutions, while in-house solutions can work well for companies that prefer ongoing collaboration with an on-site team and want to have finances integrated with daily operational processes. Below, we present the key differences between these solutions to help you make a decision tailored to your company's needs.
Criterion |
Accounting outsourcing |
Internal accounting department |
Costs |
Flexible – the ability to adjust the scope of services to the current needs of the company, changing fixed costs to variable. No need to hire accountants, purchase software and trainings. |
Permanent and less flexible – the need to retain full-time employees, invest in accounting systems and provide regular trainings. |
Scope of services |
Flexible – you can outsource all or selected areas of accounting (e.g. only VAT, CIT). |
Implementation of all accounting processes directly within the company structures. |
Availability of experts |
Access to a broad team of specialists in various fields (accounting, taxes, law). |
Knowledge concentrated in one department – if necessary, the need to use external advisors. |
Continuity of service |
Accounting outsourcing guarantees the replaceability of specialists, which eliminates the risk of downtime caused by employee holidays or absences. |
Dependent on employee availability – in the event of a holiday, sick leave or departure of an accountant, there may be a lack of continuity in financial services. |
Compliance with regulations |
The accounting office tracks changes in regulations and adapt services to these changes. |
The internal department must independently monitor and implement changes in tax and accounting law. |
Access to modern tools |
Using advanced accounting systems available online. |
The need to purchase and maintain a financial and accounting system. |
Data security |
Professional accounting offices apply security measures in line with GDPR regulations and industry standards. |
Own security procedures required, need to monitor and update data protection systems. |
Scalability |
It is easy to adapt services to the development of the company - without the need to increase the team. In the case of a reduction in activity, savings resulting from outsourcing are noticeable already in the first month. |
Growing your business requires expanding your accounting department, which can be expensive and time-consuming. If the business is downsized, the company bears the cost of maintaining the team for several consecutive months, depending on the length of the notice periods. |
International support |
Possibility of accounting services in many countries through global accounting networks. |
The internal department may require additional support from international experts and consultants. |
Summary
- Accounting outsourcing is a solution for companies that want to optimize processes and costs, benefit from the knowledge of experts and have flexibility in terms of scale and scope of service. It also works great for complex, multi-stage processes that require a stable team and a specialized approach.
- An internal accounting department may be suitable for large companies that need tight integration of finances with day-to-day operations and have specific requirements for reporting systems or document flow.
