Accounting services for companies in Poland
We will help you cope with complex accounting procedures, reporting and tax audits.
Crowe Accounting - act in accordance with Polish regulations
Crowe accounting outsourcing will help you manage your finances and ensure security, compliance and timely reporting.
- Do you need support in maintaining full accounting in accordance with Polish and international regulations, but you lack internal resources or experienced specialists?
- Do you have difficulty keeping up with changes in tax regulations and are you concerned about the consequences of errors in your settlements?
- Are you entering the Polish market and need support with local requirements?
Regardless of whether you are just starting out as a start-up or you are already operating on the market, and regardless of the controlling structure and the complexity of reporting, we will adapt our accounting services to your needs.
Crowe accounting services will provide you with a guarantee of compliance with regulations and security. Check out our accounting outsourcing and eliminate the problems associated with recruiting, training and maintaining an in-house accounting department.
We also offer partial outsourcing to support your internal accounting department.
We will help you choose the scope of service tailored to your needs:
We take over responsibility for all accounting processes in your company
Outsourcing accounting - price the service
You entrust us to handle part of your accounting activities - we support the work of your internal accounting department
Accounting outsourcing in Poland - how do we support your business?
What will you gain with our services?
Our accounting services are not only bookkeeping, but also everyday support in managing your company's finances. We will help you optimize your accounting processes, ensuring compliance with regulations and minimizing tax risk.
Current accounting services
We provide full support in keeping your company's accounting records. We offer monthly accounting services, which include, among others, keeping accounting books, recording costs, revenues and other financial transactions. We guarantee compliance with Polish tax and accounting regulations and reporting in accordance with international standards. We also deal with current tax settlements, ensuring timely and correct preparation of declarations and reports.
Management information
We provide detailed reports and analyses that allow the management to assess the financial and operational condition of your business. Based on the reports we have prepared, such as sales profitability, liquidity or cost efficiency analysis, you can make informed decisions regarding the further development of your company. Our reports help monitor key financial indicators, which allows for faster identification of potential problems and their resolution.
Tax compliance
We provide full support in the area of compliance with Polish tax regulations. We take care of the correct calculation and settlement of VAT and CIT, and we also monitor changes in regulations. In addition, in the case of tax audits, we offer comprehensive support, helping to prepare documentation and contacts with tax authorities.
Maintaining records
We provide comprehensive maintenance of required tax records, such as sales and purchase registers. We make sure that all transactions are properly recorded and the registers are kept in accordance with applicable legal regulations. This gives you the peace of mind that your company operates in accordance with the regulations and is ready for any inspections and audits.
Reports and analyses for institutions
Our regular accounting service includes the preparation of the necessary reports and analyses for you for external institutions such as the Tax Office (US), the Central Statistical Office (GUS), the National Bank of Poland (NBP). Additionally, we can prepare the required statements for your bank, insurer or lessor. Thanks to our reports, your company will be fully prepared to present the required documents and demonstrate compliance with applicable standards and regulations.
Contact with your company's headquarters
We provide efficient communication with your company's headquarters, enabling quick and easy delivery of all required analytical data. Our team speaks English, so we can answer questions directly, without taking up your time. What is more, we offer preparation of reports and documents in English, which is particularly important for companies operating on international markets or cooperating with foreign partners.
Complementary services
At Crowe we have a tax advisory department that supports our accounting clients on an ongoing basis. We also offer legal services, HR and payroll services, consulting services, ESG advice and the care of a Personal Data Protection Officer.
Accounting services in Poland - scope of our services
Full accounting for companies
- Maintaining accounting records in accordance with Polish regulations
- Reporting in accordance with international standards
- VAT settlement (JPK VAT, EU VAT)
- Calculation of CIT liabilities and preparation of tax returns
- Management reporting and financial reporting, including preparation of consolidated reports
- Handling audits and tax inspections
- Preparation of reports for the Central Statistical Office, National Bank of Poland
- Issuing invoices (optional)
Accounting services for foreign companies
- VAT and CIT settlements
- Tax representation
Additional services
- Tax advisory in Poland
- HR and payroll services
- Optimization of accounting processes
- Preparation of accounting policy
- Support in implementing the accounting system
- Monitoring of receivables
- Support during the establishment of a business in the Polish market, including registration of foreign entities in Poland
Are you looking for accounting services in other markets?
We are part of the international Crowe network, operating in 150 countries around the world, thanks to which we can provide you with professional accounting support regardless of the location of your business. We offer accounting services in accordance with local tax and accounting regulations, helping you to run your business smoothly on foreign markets. Regardless of whether you are planning expansion, opening new branches or need advice on compliance with international regulations - we are ready to support you at every stage.
How do we work with clients?
Each of our clients is looked after by a dedicated team, whose experience is tailored to the specifics of the activity, sector and needs of the given company. Our specialists monitor changes in regulations, ensure timely settlements and provide ongoing support at every stage of cooperation.
Needs analysis
We start with a thorough analysis of your company and its accounting specifics. We learn about the detailed requirements related to financial settlements, reports and tax obligations. On this basis, we develop an offer tailored to your needs.
Signing the contract
We prepare a contract that specifies in detail the scope of our accounting services, the cooperation schedule and the method of reporting. Before signing the contract, we conduct the KYC and AML procedure. We make sure that the contract complies with applicable legal regulations and meets the specifics and needs of your company.
Service implementation
We start with data migration. We transfer your accounting documents to our systems and configure processes. We introduce standard accounting procedures that ensure smooth service, compliance with regulations and efficiency of operations.
Current accounting
Monthly services
On a daily basis, we provide a full range of accounting services: bookkeeping, tax settlements, preparation of declarations and reports. We monitor deadlines and ensure ongoing adjustment to changing tax and financial regulations. We provide accounting reports, tailored to your needs and providing the required detail. We also help to develop report formats for management. Each client is assigned a dedicated accountant who is responsible for the day-to-day collaboration.
Year-end services
Our support includes preparing financial statements, annual CIT calculations and preparing CIT8 declarations.
On-demand services
Depending on your company's needs, we can, for example, support auditors during the audit of your company, prepare Intrastat reports or reports for banks, insurers and leasing companies. We also help with the implementation and configuration of accounting systems.
Accounting services in Poland - what companies benefit from our services?
Our experts have extensive experience in cooperation with companies from Poland, international corporations and entities entering the Polish market.
Most often, we work for companies with foreign equity participation, branches of foreign companies in Poland and start-ups that are commencing their operations on the Polish market. We also work for medium-sized enterprises and support the accounting departments of large companies.
Crowe accounting outsourcing in Poland is most frequently chosen by:
- Foreign companies entering the Polish market
- Branches and representative offices of foreign companies in Poland
- Start-ups
- Medium-sized companies
- International corporations
See also: Accounting for IT companies in Poland
Why is it worth entrusting us with your accounting services?
We are a stable partner
We have been operating on the market for over 35 years, supporting both Polish and international companies. Our team of experts has extensive competences in the field of full accounting, management accounting and financial reporting. Thanks to the scalability of our services, clients can develop and grow with us. Many companies work with us on a long-term basis (even over 25 years!).
We guarantee compliance with regulations
We guarantee that all accounting processes are carried out in accordance with current legal regulations in Poland. If necessary, reporting meets international IFRS/IAS requirements. With our support, you will gain peace and security of your finances.
We care about process security
We have ISO 27001 and ISO 9001:2015 certificates, which guarantee that we operate in accordance with the highest quality and safety standards. Unlike smaller accounting offices, we will allow you to effectively eliminate risks. The sum guaranteed by our third party liability insurance is PLN 10 million.
We use modern financial and accounting systems
We provide our accounting services based on the IFS Cloud system implemented in our company, as well as the financial and accounting system used by the client to maintain books in accordance with Polish regulations, e.g. SAP, Exact, Microsoft Dynamics 365 , NetSuite, SAP HANA, CDN XL, Navision.
In addition to the basic financial and accounting functions tailored to the needs of our clients, ERP IFS Cloud provides:
- scalability adapted to the size of the company
- availability in numerous language versions and support for companies in many countries
- integration with external logistics systems, document processing and other applications
- integration with the banking system and ensuring two-way electronic data transfer
- 24/7 secure remote access to data
- comprehensive service in the preparation of management reports
Process automation
In our accounting processes, we use automation, which allows us to eliminate human errors and reduce the level of risk. This has a measurable impact on improving quality and efficiency. In this way, our clients save time and reduce operating costs.
Full accounting in Poland - for whom is it mandatory?
Full accounting is the most advanced accounting system that requires detailed recording of all financial transactions of a company. This method is used primarily by larger entities and those subject to specific legal requirements.
The obligation to maintain full accounting in Poland applies to entities such as:
Commercial law companies - regardless of the amount of revenue:
- limited liability company (sp. z o.o.)
- joint stock company (S.A.)
- limited joint-stock company
Entities with revenues above EUR 2.5 million
Full accounting also applies to sole proprietorships (JDG) and civil, general and professional partnerships, if their net revenues for the previous financial year exceeded EUR 2.5 million converted into PLN (at the average NBP exchange rate on 1 January of a given year).
Branches and representative offices of foreign companies in Poland
Full accounting is mandatory for branches and representative offices of foreign companies operating in Poland, regardless of the amount of their revenue, in order to ensure compliance with Polish tax and balance sheet law.
Non-governmental organisations (NGOs) and foundations
Full accounting is required for foundations and associations conducting business activities or receiving certain grants and public funds.
Other entities
In some cases, the law imposes the obligation of full accounting on other enterprises, e.g. those that receive grants or subsidies from the state budget for the implementation of commissioned tasks.
If you are not subject to mandatory full accounting, you can opt for it voluntarily. This is justified, among other things, when you have a complex cost structure, are involved in tenders or cooperate with larger companies that require detailed financial statements.
Not sure if your company is subject to full accounting or if you need professional accounting services?
See also: Accounting obligations in Poland
Accounting outsourcing is the commissioning of accounting to an external company. Thanks to this, companies can avoid having to maintain an internal accounting department and constantly monitor changes in regulations. They also gain a guarantee of continuity of accounting process service, without worrying about employee sick leave or vacations.
In addition, external accounting service providers offer access to experts with extensive knowledge and experience in various industries, which allows for better tailoring services to the specific needs of the company. Another important element is the fact that the responsibility for the correctness of tax and accounting settlements rests with the external company, which provides additional certainty and reduces the risk of errors or violations of regulations.
Accounting outsourcing can take various forms:
- full outsourcing - includes comprehensive accounting services, including bookkeeping, tax settlements, preparation of financial reports and other tasks related to the financial management of the company.
- partial outsourcing - your company can outsource only some of the accounting activities, such as VAT settlement, preparation of tax returns, preparation of monthly reports for the management board or group, review of accounts, preparation of declarations or preparation of annual accounts.
The cost of accounting services depends on several factors, such as the scope of services, the legal form of the company, the number of documents to be recorded or additional requirements (e.g. reporting). To get a quote for your company, contact us:
Price the serviceYes, outsourcing can include both full accounting services and selected processes, e.g. supervision and support of the internal team, tax settlements or financial reporting. Check out our partial accounting outsourcing services.
Most often, these are small and medium-sized companies, startups, and foreign entities operating in Poland, which have difficulty navigating the complex Polish regulations. Outsourcing is also used by large companies that prefer to focus on key aspects of their operations.
Professional accounting firms are required to have civil liability insurance (OC), which protects clients against accounting errors. This insurance covers the costs associated with correcting the consequences of errors in settlements, such as interest for late tax payments. Although tax liability always rests with the entrepreneur, office liability insurance provides additional protection and support in the event of errors.
However, it is worth paying attention to the amount of this insurance. Small accounting offices often offer a lower amount of insurance, which may limit protection in the event of more serious errors. Therefore, it is worth cooperating with a professional office that offers appropriate protection.
Accounting office liability insurance (OC) covers:
- Covering costs related to accounting errors
- Covering interest costs for overdue tax payments
- Liability for errors in tax settlements, including VAT, PIT, CIT
- The costs of correcting errors, such as corrections to tax returns
- Protection against customer claims resulting from accounting errors
Depending on the scope of services, these may include:
- Sales and purchase invoices
- Bank statements
- Payrolls
- Settlement of employees' business expenses
- Other documents that require recording in the accounting records
Most often, cooperation takes place remotely; we meet with clients periodically to discuss their needs and planned activities.
Documents are sent online. The accounting office handles their accounting, tax settlements and contacts with offices. Our team works directly with people responsible for finances at the group level, e.g. in the foreign headquarters.
When choosing an accounting firm, it is not worth considering price alone. Accounting firms that offer rates lower than market rates may not have the appropriate staff and technological resources, which increases the risk of errors and delays. Additionally, a low amount of third party liability insurance or insufficient knowledge of the regulations may expose your company to serious consequences.
When choosing an accounting partner, it is worth paying attention to:
- Customer experience and opinions
- Scope of services offered
- Safety or quality certificates (e.g. ISO)
- Third party liability insurance amount
- Modern solutions (e.g. access to online systems)
- Price transparency and flexibility of cooperation
- Communication in English if it is important to your organization
Comparison: Accounting outsourcing vs. in-house accounting
Choosing between outsourcing accounting and maintaining an in-house accounting department is an important decision for any company. Outsourcing provides flexibility, access to experts and modern solutions, while in-house solutions can work well for companies that prefer ongoing collaboration with an on-site team and want to have finances integrated with daily operational processes. Below, we present the key differences between these solutions to help you make a decision tailored to your company's needs.
Criterion |
Accounting outsourcing |
Internal accounting department |
Costs |
Flexible – the ability to adjust the scope of services to the current needs of the company, changing fixed costs to variable. No need to hire accountants, purchase software and trainings. |
Permanent and less flexible – the need to retain full-time employees, invest in accounting systems and provide regular trainings. |
Scope of services |
Flexible – you can outsource all or selected areas of accounting (e.g. only VAT, CIT). |
Implementation of all accounting processes directly within the company structures. |
Availability of experts |
Access to a broad team of specialists in various fields (accounting, taxes, law). |
Knowledge concentrated in one department – if necessary, the need to use external advisors. |
Continuity of service |
Accounting outsourcing guarantees the replaceability of specialists, which eliminates the risk of downtime caused by employee holidays or absences. |
Dependent on employee availability – in the event of a holiday, sick leave or departure of an accountant, there may be a lack of continuity in financial services. |
Compliance with regulations |
The accounting office tracks changes in regulations and adapt services to these changes. |
The internal department must independently monitor and implement changes in tax and accounting law. |
Access to modern tools |
Using advanced accounting systems available online. |
The need to purchase and maintain a financial and accounting system. |
Data security |
Professional accounting offices apply security measures in line with GDPR regulations and industry standards. |
Own security procedures required, need to monitor and update data protection systems. |
Scalability |
It is easy to adapt services to the development of the company - without the need to increase the team. In the case of a reduction in activity, savings resulting from outsourcing are noticeable already in the first month. |
Growing your business requires expanding your accounting department, which can be expensive and time-consuming. If the business is downsized, the company bears the cost of maintaining the team for several consecutive months, depending on the length of the notice periods. |
International support |
Possibility of accounting services in many countries through global accounting networks. |
The internal department may require additional support from international experts and consultants. |
Summary
- Accounting outsourcing is a solution for companies that want to optimize processes and costs, benefit from the knowledge of experts and have flexibility in terms of scale and scope of service. It also works great for complex, multi-stage processes that require a stable team and a specialized approach.
- An internal accounting department may be suitable for large companies that need tight integration of finances with day-to-day operations and have specific requirements for reporting systems or document flow.
