HR and payroll outsourcing in Poland
Save time and money with HR and payroll outsourcing in Poland. We ensures compliance and process continuity
HR and payroll outsourcing in Poland
Daily HR and payroll duties consume time and resources, and labour law regulations in Poland can change from day to day. For this reason, increasing number of companies delegate payroll calculation, maintaining employee personal files, sending ZUS declarations and other HR and payroll services to external specialists. This is a way to optimize operating costs, comply with applicable labour law regulations and guarantee the continuity of HR processes.One of our group companies, Contract Administration, is responsible for HR and payroll services for companies in Poland. Take care of the efficiency and security of HR and payroll in your organization. Find out how our solutions can streamline your HR and payroll processes.
Many companies have outsourced their HR and payroll department responsibilities to us, seeing tangible benefits in this. Our clients range from top corporations to small and medium-sized companies, as our services are flexible and scalable.
We employ specialists who optimize HR and payroll processes and are well-versed in current legislation. We use the most modern IT solutions that are friendly to employers and employees. For us, HR and payroll outsourcing means being ready to take full responsibility for this area of the company's operations, which is why our offer is so wide.
We offer our clients a full HR outsourcing and payroll outsourcing service in Poland.
Full payroll service in Poland:
- Maintaining employee documentation (personal files) - paper version or electronic folder (E-File)
- Preparation of employment contracts, civil law contracts, as well as handling formalities related to the termination of employment on behalf of the client
- Preparation of HR and payroll documentation, including employment certificates and other employee documentation in traditional or electronic form
- Supervision of the calendar of employee medical examinations, health and safety training and other mandatory training resulting from legal regulations
- Monitoring changes in labour law regulations
- Conducting ongoing HR administration, including determining employee rights such as holidays
- Regular preparation of personnel reports
- Client support in contacts with external institutions in the event of an inspection by the National Labour Inspectorate (PIP), the Tax Office (US) or the Social Insurance Institution (ZUS)
A full list of services covered by HR outsourcing can be found on the website of one of our companies – Contract Administration.
Full payroll service in Poland:
- Calculation of salaries and all allowances due to employees and settlement of contracts with contractors
- Preparation of reports and payrolls for employees and contractors
- Employee Capital Plans support services
- Calculation of ZUS contributions and income tax advances for company employees
- Sending tax returns to the Tax Office and contribution declarations to the Social Insurance Institution
A complete list of payroll services for companies, can be found on the Contract Administration website.
Advantages of HR and payroll services
HR and payroll outsourcing in our performance is a completely new quality. We fully adapt to the client's needs and solve problems related to this area. Our clients can sleep peacefully, knowing that their company's HR and payroll services are in the hands of experts.
What do we offer to our clients?
Check out how we work, taking over the responsibilities of HR and payroll department
Our clients can count on reliable HR and payroll services and transparent rules of cooperation based on proven standards. Find out what working with us looks like in 5 steps.
Step 1. Client Needs Analysis
An individual approach to the client is not an empty phrase for us. Over the years, we have collaborated with partners representing many industries and have come to know their expectations well. Thanks to this, we will find the best solutions in the area of HR and payroll for your company, eliminating the risk of errors and reducing operating costs.
Step 2. Signing a contract for HR and payroll outsourcing
We will prepare a contract for your company regarding HR and payroll services, in which we will transparently present the scope of our responsibilities, the schedule of activities and the method of reporting.
Step 3. Implementation of HR and payroll services
At this stage, we will oversee the transfer of documentation related to your HR and payroll to our systems. We will guarantee the smoothness of HR and payroll services and the highest standards of cooperation.
Step 4. Current HR and payroll administration
A dedicated team of specialists will take over HR and payroll responsibilities in your company, ensuring deadlines, compliance with regulations and offering to prepare reports and HR summaries needed by your company.
Step 5. Payroll and HR reporting
Reporting includes preparing reports, analyses and documents concerning employment, remuneration, contributions and other data related to HR and payroll services. It includes, among others, reports for the finance department, reports for the management board, reports for external institutions (e.g. ZUS, US, GUS) and data supporting the planning and control of personnel costs.
Outsourcing vs. in-house HR and payroll - discover the added value
Still wondering if payroll outsourcing is the right solution for your company? Discover the advantages of this solution over an internal payroll department.
When you outsource your HR and payroll services to an external company, you not only gain professional support from experts, but also get access to modern tools and proven procedures that streamline HR and payroll processes. This lets you focus on developing key areas of your business instead of engaging resources in time-consuming administrative tasks.
HR and payroll outsourcing in Poland - the most important advantages:
- Optimization of operating costs - changing fixed costs to variable costs
- No risk of mistakes made by inexperienced employees
- Precise work time accounting thanks to advanced tools
- Highest data security thanks to software and GDPR-compliant protection
- Compliance with current regulations, which change quite often in Poland
- Continuity of HR and payroll services, even during the holiday and pre-holiday periods
- The opportunity to gain advice from the best experts in their field
- Modern software friendly to employers and employees
HR and Payroll Outsourcing in Poland FAQ
Check out the most frequently asked questions:
What is HR and payroll outsourcing?
HR and payroll outsourcing involves entrusting the HR and payroll department's duties to external specialists. The service is comprehensive and may include all processes in this area.
Is working time accounting included in the scope of HR and payroll services?
Yes, because many companies only use it to precisely calculate salaries. Our specialists use modern tools for this, which eliminates the risk of errors.
Can the client count on support in the event of an inspection by the Social Insurance Institution?
Yes, if necessary, our specialists support the client in contacting external institutions, but cooperation with us eliminates the risk that the inspection will reveal irregularities.
Is HR and payroll outsourcing also for small companies?
Small and medium-sized enterprises benefit from HR and payroll outsourcing, because they reduce operating costs thanks to process automation. Our service is flexible and scalable.
How much does HR and payroll outsourcing cost?
The cost of the service depends on the scope of our duties and the scale of the project, which is why we always prepare an individual, most advantageous offer for the client. The most important elements that determine the valuation can be found in the article, in which we describe what the cost of HR and payroll outsourcing is and what exactly makes up the valuation of the service.