Are you expanding your business to Poland? To trade legally and comply with tax regulations, your company may need to complete VAT registration in Poland. Whether you are an EU-based or non-EU business, obtaining a VAT number in Poland is essential for selling goods and services, storing inventory, or engaging in intra-community transactions.
Our experts handle the VAT registration process from start to finish, ensuring you receive a Polish VAT number without unnecessary delays. For non-EU companies we also provide VAT representative services. We may also assist your company with monthly VAT compliance services.
If your company is engaged in any of the above transactions, you should check if the conditions for registration are met and you are required to apply for a VAT number in Poland. We will be happy to analyse your transactions and help to determine your VAT obligations in Poland.
Navigating the VAT registration in Poland can be complex, but our expert team is here to ensure your business achieves full compliance quickly and efficiently. We guide you through every step of the process, making it seamless and stress-free.
Please note: The entire VAT registration process in Poland must be conducted in Polish. All communication, documentation, and interactions with the Polish Tax Office (Urząd Skarbowy) require full language compliance.
We assist in gathering and drafting all necessary documents. All documents not originally in Polish must be accompanied by certified translations. We make sure everything is accurate and ready for submission.
We complete and submit your VAT registration application to the Polish tax office in full compliance with legal requirements. All forms and correspondence must be in Polish.
The authorities review your submission and may request additional information or clarification. We handle all communication on your behalf - in Polish - and respond swiftly to ensure no delays.
Once the application is approved, your company will receive a VAT number in Poland.
Non-EU companies – except for UK and Norwegian entities – must appoint a tax representative in Poland who will handle VAT compliance, including submitting VAT returns and ensuring all obligations are met.
This process ensures that your business complies with local tax regulations, enabling smooth operations in the Polish market, throughout the fiscal year.
Our team handles the entire process, ensuring your VAT registration is completed quickly and efficiently.
If your business is registered outside the European Union, Polish law requires you to appoint a tax representative to handle VAT compliance.
A fiscal representative is jointly liable with the taxpayer for all his VAT liabilities.
Learn more about the tax representation and VAT settlement in Poland.
Once registered, your company must adhere to several key Polish VAT regulations to ensure full compliance and avoid any potential legal issues. This ongoing commitment to proper tax management includes:
The returns detail your VAT liabilities, including both the VAT collected from customers and the VAT paid on business expenses. Filing must reflect all activities relevant for VAT purposes within the current fiscal year. Accurate and timely submission of these documents is essential to avoid fines and interest on late payments.
It is critical to maintain detailed and precise records of all transactions subject to VAT. This includes issuing and storing invoices, receipts, and transaction details. Proper documentation not only supports your VAT filings but also serves as evidence in the event of an audit by the tax authorities.
For businesses operating within the European Union, you must report any intra-community transactions. This requirement ensures that cross-border supplies and acquisitions are accurately tracked and taxed, contributing to a fair competitive environment among EU businesses.
Timely VAT payments are essential to remain compliant and avoid penalties. Delays in remitting the collected VAT to the tax office can result in significant penalties, additional interest charges, and in some cases, further legal action. Ensuring that VAT payments are made promptly helps maintain your company’s good standing with tax authorities.
By consistently fulfilling these obligations, your company can benefit from smooth operations within the Polish market and avoid any disruptions caused by non-compliance.
For more details on VAT reporting, visit our VAT compliance and settlement services.
Failure to register for VAT when required, or non-compliance with VAT obligations, can result in serious penalties for taxpayers, including:
Maintaining full VAT compliance is essential for smooth, risk-free operations in Poland – also when applying for VAT refunds or undergoing audits.
Besides VAT registration, we offer comprehensive business support for foreign companies entering Poland, ensuring you have a smooth and successful market entry. Our complementary services are designed to cover all aspects of establishing and running your business in Poland, helping you navigate local regulations and optimize operations.
We provide legal assistance in setting up your business, including company registration, drafting of articles of association, and obtaining necessary permits, so you can focus on growing your operations.
Our team handles full financial management, from bookkeeping to payroll processing. We ensure your accounts comply with local regulations, optimize tax planning, and keep your operations running smoothly throughout the fiscal year.
Benefit from expert guidance on Polish tax regulations and legal requirements. We help you understand complex compliance issues, advise on tax optimization strategies, and ensure your business adheres to the latest legal standards.
Together, these services complement your VAT registration, allowing you to establish a robust foundation for your business and achieve long-term success in the Polish market.
Learn more: Doing business in Poland
Crowe has extensive experience supporting foreign companies entering the Polish market. We offer a full range of complementary services to ensure you have complete support when operating in Poland.
We've successfully supported VAT registration and compliance for companies from UK, USA, Germany, the Netherlands, and other EU and non-EU countries.
Our clients operate in sectors such as IT, e-commerce, logistics, and professional services.
Contact us today to get started!
Typically, 2-4 weeks depending on your case and the completeness of your documentation.
Yes, you can register without a physical presence.
In general, a Polish bank account is not mandatory. However, it is required in case of VAT refunds.
The standard VAT rate is 23%. Reduced rates of 8%, 5%, and VAT exemption apply in specific cases.
Only non-EU companies – except for UK and Norwegian entities – must appoint a tax representative in Poland.
Have more questions? Contact our team – we’ll be happy to help!