COVID-19: How to Apply for the Canada Emergency Wage Subsidy

A Step by Step Guide

Aaron Schechter
Client Tool
| 4/22/2020

Note: On May 8, 2020, the government announced that the emergency wage-subsidy program will be extended beyond June. More details on the extension are expected next week.

As a COVID-19 relief measure, the Canada Revenue Agency (CRA) introduced a 75% wage subsidy to eligible employers. Initial details were released April 1, 2020, with further updates to the subsidy and eligibility criteria announced on April 8 and 11, 2020. More information about the wage subsidy can be found here: Canada Emergency Wage Subsidy.

Commencing April 27, 2020, eligible businesses can apply for the Canada Emergency Wage Subsidy (CEWS).There are three methods for making an application:

In order to access the special online application form, a business will need an online web access code.  To obtain a web access code, the business will need its payroll account (RP) number and a copy of its last filed T4 Summary. If the business is receiving a web access code for the first time, it will need the payroll account (RP) number and the date of registration with the CRA.

The CEWS will be processed through the payroll account (RP) of the eligible business. If a business has multiple payroll account numbers, it will have to make a separate application for each account.

Step 1 – Ensure the Business is Registered

If you plan on applying using My Business Account or through Represent a Client, you should ensure that you have access to either of these portals and that the business’ details, including direct deposit information, if applicable, is correct.

Step 2 – Prepare to Apply

Businesses must calculate their estimated wage subsidy before applying for the CEWS.  Manual calculations can be made, or, alternatively, businesses can download the calculation spreadsheet from the CRA website.

The spreadsheet contains three tabs:

  • a tab with “Instructions and Results”
  • a tab for businesses who pay employees weekly (Weekly tab), and
  • a tab for businesses who pay employees bi-weekly (Bi-Weekly tab).

If a business uses a different pay period, i.e. monthly, it is recommended that the Weekly tab be used, and the remuneration information be adjusted accordingly. Businesses may have to use both the Weekly and Bi-Weekly tabs, as well as make certain adjustments, to accommodate all their employees, including those that work variable hours, those who stop and start in the middle of a pay period, etc.

Each of the Weekly tab and Bi-Weekly tab are broken down into two main sections:

  • one for batch calculations that can be used for employees with identical circumstances
  • another which applies to calculations for all other employees.

A business has the option of not using any of the batch calculations and rather, perform the calculations for each individual employee if preferred.

While the descriptions for the input cells seem rather straight-forward, it should be noted that the description in Cell G4 “arm’s length employees paid less than $1,129.33/week with no reduction in pay since March 15th for all weeks in the claim period” appears to mean arm’s length employees who were paid less than $1,129.33 both before and after March 15 with no reduction in pay for all weeks in the claim period.

All results from the Weekly tab and Bi-Weekly tab flow to the Instruction and Results tab. Businesses must then use these results and enter them into the CRA calculator.

The Calculator will also require the business to enter the employer-paid contributions for Employment Insurance (EI), the Canada Pension Plan (CPP), the Quebec Pension Plan (QPP), and the Quebec Parental Insurance Plan (QPIP) for any employees who were on leave with full or partial pay for at least a full week in the eligible period.  It is important to note that an employer will not be able to claim the CEWS for any employee who is claiming the Canada Emergency Response Benefit (CERB).

Finally, a business will also be required to enter the amount that is eligible to be claimed under the 10% Temporary Wage Subsidy for Employers as well as any amount eligible employees have received under the Employment and Social Development Canada’s Work-Sharing benefit program. The former was confirmed in the CRA’s Canada Emergency Wage Subsidy application guide, found here, as follows:

In all cases, if you are eligible for the 10% Temporary Wage Subsidy, you must put the amount that you are eligible for in the box for line F, whether or not you have taken advantage of it.

It is not clear exactly how this will work, but the CRA has stated that it will require businesses to complete a self-identification form to be released in a few months, in order for businesses who did not voluntarily apply for the 10% Temporary Wage Subsidy to have the amount credited to their payroll account.

Once completed, the CRA Calculator will generate the requisite information to be entered into Lines A through G in the CEWS application.

It is recommended that this estimate be prepared before a business starts the application process.

Step 3 – Complete the Application

Businesses will access the CEWS application form through one of the three methods discussed above. For claims filed by an authorized representative, an attestation signed by the person with principal responsibility for the financial activities of the employer must be completed and kept by the business.  A copy of the attestation can be found here.    

Using the amounts generated by the Calculator, businesses will enter the amounts in Lines A through G in the CEWS application.

Step 4 – Funds Received

It is expected that the eligible business applicant will receive the wage subsidy funds within 10 business days after applying. The government has announced that it anticipates being able to make payments starting May 7.

The CRA has indicated that businesses may be required to provide a complete list of all employees and their Social Insurance Numbers to verify the information indicated in the CEWS applications. There can be significant penalties for fraudulent claims or in the event a business manipulates revenues to satisfy eligibility requirements.

The CEWS amount received is considered a government subsidy, and therefore, will be taxable in the year of receipt.

If you need assistance in calculating the amount of CEWS you might be eligible for, please contact your Crowe Soberman LLP representative.

How can Crowe Soberman support you?

In these uncertain times, it is essential to remain agile and proactive as the COVID-19 situation unfolds. Having timely access to financial experts, insights and news as quickly as possible is critical—and that’s where we can help.

We have established a dedicated COVID-19 Resource Hub, highlighting areas of business operations that will likely be impacted by coronavirus. Whether you need to discuss your current financial situation and learn what options are available to you, or you want to be guided through the appropriate cash flow management strategies for your business, our team of experts are ready to help you at every step of the way. Please do not hesitate to reach out to your Crowe Soberman professionals for support during these challenging times.

We are in this together.

This article has been prepared for the general information of our clients. Please note that this publication should not be considered a substitute for personalized advice related to your situation.

Contact Us

Aaron Schechter Crowe Soberman Toronto
Aaron Schechter
Partner, Tax
Aaron Schechter Professional Corporation