administrative assistant tax

Administrative Assistant

Tax Team

Location: Toronto
administrative assistant tax
Permanent Full-Time Role

Reporting to: Partner, Tax

Crowe Soberman LLP is more than one of Canada’s premier independent chartered professional accounting firms. We are a group of passionate people, delivering meaningful results to our clients. We are looking for a motivated, self-starter to join our Taxation team. The Administrative Assistant plays an integral role in providing a broad range of administrative tasks to support the Partner(s), and Tax team. The ideal candidate will thrive in a fast-paced environment and have a strong attention to detail.

Principal Duties and Responsibilities:

  • Providing senior level administrative support to partner and tax group;
  • Creating Caseware files for new clients, roll forwards, drafting engagement letters and enclosure letters;
  • Preparing T4, T5, and NIL returns;
  • Print / assemble tax packages and process e-returns;
  • Quality review (accuracy, completeness, appearance) of outgoing correspondence;
  • Ensure complete confidentiality when dealing with sensitive documents and issues;
  • Ability to prepare and follow up with work in progress and full cycle of invoicing;
  • Prepare and submit forms to the Canada Revenue Agency;
  • Maintenance of client database (Dynamics);
  • Filing (maintain current database for active and off-site files);
  • Transmitting and obtaining information from the client portal and filing accordingly;
  • Faxing, emailing and scanning documents to clients, etc. (as required);
  • Liaise with internal departments in a professional manner;
  • Other administrative duties as assigned.

Other Responsibilities:

  • Maintaining partner’s tracking sheet;
  • Organize and coordinate internal & external meetings, etc.;
  • Organize client gift baskets, birthday cards and other client relations initiatives, working with marketing as required;
  • Perform mail-merge, work with Word and PowerPoint templates;
  • Coordinate travel arrangements;
  • Maintain up-to-date contact information and directories;
  • Assist and coordinate with the Partner or Senior Manager on various client-related projects;
  • Assist with client meeting presentations as required; and
  • Back for and assist other administrative assistants.


  • Must have experience dealing with top level executives;
  • Excellent verbal and written communication skills;
  • Highly effective organizational skills and detail-oriented;
  • Self-motivated with strong prioritizing and follow-up skills;
  • Ability to cope in a deadline-driven environment;
  • Proven editing and proof-reading skills;
  • High energy and enthusiasm;
  • Ability to work independently and as part of a team with input from many stakeholders; and
  • Available to work moderate overtime.

Education and/or Experience:

  • University Degree or College Diploma
  • Minimum 3 years administrative experience working with executives
  • Must be able to work with numbers
  • Ability to understand basic accounting
  • Experience working in a professional office environment

Computer Skills:

  • Strong knowledge in Caseware/ Caseview
  • Microsoft Office Applications - Word, Excel, PowerPoint, SharePoint, Access & Outlook

Key Competencies:

  • Highly organized
  • Adaptable
  • Team player
  • Positive attitude and flexible
  • Problem solver
  • Strong interpersonal skills
  • Strong written and oral communication
  • Client service oriented
  • Strong ethics and good judgment
  • Takes initiative

Located in the heart of mid-town Toronto, we offer a convenient work location that is accessible by public transit. We offer a competitive compensation package that commensurate with your experience. To apply for this position, please forward a cover letter and resume to hr@crowesoberman.comTo learn more about our Firm, please visit the careers section of our website.

Crowe Soberman LLP is an equal opportunity employer. We encourage applications from women, Aboriginal peoples, persons with disabilities and visible minority group members. Accommodation will be provided in all parts of the hiring process, please advise us in advance if you require accommodation.

We thank all applicants who apply, however, only those selected for an interview will be contacted.

Contact Us

Looking for the perfect fit? We are always looking for talented people to join the team.