Insolvency Assistant

Administrative Assistant/Clerk

Corporate Recovery & Turnaround

Location: Toronto
Insolvency Assistant
Permanent Full-Time Role

Reporting to: Partner, Senior Manager and Manager 

Position Summary:

The incumbent will be responsible for providing a wide-range of administrative support to Licensed Insolvency Trustee’s, manager, senior manager and Partner, as well as other members of the department in a fast paced, pressurized, interesting and diverse business environment. The position reports to the manager, senior manager and Partner. Although no bankruptcy or specific legal experience is required (training will be provided) it would be a definite asset.

Major Responsibilities:

  • Providing general administrative assistance and support, including typing, revising and finalizing general and legal documents, photocopying, faxing, screening and drafting routine correspondence, memoranda and reports
  • Development of procedure manuals
  • Preparation of 1st draft documentation for various proceedings
  • Organization of numerous simultaneous files and projects
  • Obtaining various public record searches through on-line databases
  • Maintaining electronic and paper files & up-to-date filing systems
  • Maintaining and updating a list of important contacts such as solicitors, government offices, etc.
  • Providing assistance in marketing through web research, investigative phone calls etc.
  • Scheduling appointments and meetings and ensuring that the room is set up, with required documents and availability of attendees
  • Entering information into relevant databases and computer programs - maintaining the integrity of databases by timely keying of accurate and relevant information
  • Answering routine inquiries and completing follow-up on behalf of the staff
  • Back-up for answering telephones, taking messages and redirecting calls to appropriate individuals
  • Route all communications to appropriate individuals
  • Problem solving with other team members to continuously improve work flows and departmental effectiveness

Qualifications:

  • College level diploma in relevant field or undergraduate degree (administrative studies, paralegal, accounting, business…)
  • 2 - 3 of years applicable work experience
  • Advanced computer skills in Microsoft Word, Excel and PowerPoint
  • Knowledge of legal and accounting terminology and procedures related to filing court and other documents (i.e. affidavits) an asset
  • Well organized, detail-oriented, and self-motivated with strong prioritizing and follow-up skills
  • Must have strong interpersonal skills and able to liaise with creditors, lawyers, government officials, other various stakeholders, as well as the insolvency staff department
  • Excellent verbal and written communication skills
  • Proven editing and proof-reading skills
  • Ability to work independently and as part of a team with input from many stakeholders
  • Ability to cope in a deadline-driven environment
  • Have the ability to prioritize and multitask, as well as work effectively under tight deadlines
  • Available to work overtime, afterhours and on weekends, when required

To perform this job successfully, an individual must:

  • Have a high level of professionalism and personal integrity
  • Be organized, flexible and a “quick study” – be determined to learn
  • Have solid planning, project management and time management skills.
  • Be independent and proactive thinker with a results orientation
  • Have the ability to anticipate needs and requirements
  • Have the ability to work flexible hours, if required occasionally
  • Have clear, concise and articulate communication skills

Located in the heart of mid-town Toronto, we offer a convenient work location that is accessible by public transit.  We offer a competitive compensation package that commensurate with your experience. To apply for this position, please forward a cover letter and resume to hr@crowesoberman.com. To learn more about our Firm, please visit the careers section of our website.

Crowe Soberman LLP is an equal opportunity employer. We encourage applications from women, Aboriginal peoples, persons with disabilities and visible minority group members. Accommodation will be provided in all parts of the hiring process, please advise us in advance.

We thank all applicants who apply, however, only those selected for an interview will be contacted.

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Looking for the perfect fit? We are always looking for talented people to join the team.